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Office Administrator - Rancho Cordova, CA

Date:  Apr 6, 2021
Req ID:  41487
Remote Position:  No
Country:  US
Line of Business:  Eyewear
Division:  Altair Eyewear

VSP Global is comprised of five complementary businesses that combine high-quality eye care insurance, high-fashion eyewear, customized lenses, ophthalmic technology and retail solutions, with employees in over 23 countries. No matter the role, we’re all focused on a singular mission: to help people see. Learn more by visiting https://vspglobal.com/cms/careers/

General Summary

With minimal supervision provide the highest level of confidential administrative support to the Lab’s Managing Director.   

Essential Functions

Compose, sign and release a variety of high-level correspondence to ensure timely, effective, professional correspondence from the Managing Director.

 

Act as the Managing Director’s liaison with internal and external contacts, to ensure routine questions or problems are answered timely and effectively.

 

Type correspondence and reports from rough drafts, editing grammar, punctuation, or spelling as needed to ensure effective accurate and timely correspondence.

 

Perform confidential administrative functions such as assembling reports or proposals for internal and external use to support Managing Director’s workflow. 

 

Prepare routine and non-routine reports to ensure timely, effective distribution of information.

 

Support departmental projects by gathering information and tracking status.

 

Support the development of departmental presentations by gathering information, preparing handouts, preparing power-point presentations, and preparing text.

 

Take, transcribe, and distribute minutes of important meetings to maintain records and ensure effective, timely communication to relevant parties. 

 

Maintain calendars, schedule meetings and appointments, arrange travel and hotel accommodations to ensure effective time management.

 

Coordinate the workflow of administrative staff to ensure the most appropriate use of resources.

Job Specifications

Typically has the following skills or abilities:

 

Four years of high-level administrative experience with at least two years providing complex administrative support or equivalent

 

Type 60 wpm

 

Demonstrated experience working with confidential and sensitive information

 

Proficient with a spreadsheet, word processing, and presentation applications

 

Strong verbal and written communication skills

 

Ability to type and proofread up to 75% of the time

 

Ability to meet tight deadlines

 

Abiltiy to understand and follow department and company policies and procedures

 

Ability to develop good working relationships across functional areas

Testing Requirements

Typing

Working Conditions / Physical Demands

The working environment is favorable.  Lighting and temperature are adequate.  There are no hazards or unpleasant conditions caused by noise, dust, etc.

The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to this job.

VSP Global is an equal opportunity employer and gives consideration for employment to qualified applicants without regard to age, gender, race, color, religion, sex, national origin, gender identity, sexual orientation, disability or protected veteran status.  We maintain a drug-free workplace and perform pre-employment substance abuse testing.


Nearest Major Market: Sacramento

Job Segment: Administrative Assistant, Ophthalmic, Substance Abuse, Behavioral Health, Administrative, Healthcare

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